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Terms & Conditions of Business

1) CLIENT CONFIDENTIALITY
The supplier, hereafter known as Meadows Farm Studios, will keep confidential and will not disclose to any third parties or make use of material or information communicated to him/her in confidence for the purposes of the Photography,, videographer or any other visual meadia save as may be reasonably necessary to enable Meadows Farm to carry out his/her obligations in relation to the commission.
2) INDEMNITY
Meadows Farm Studios shall only be responsible for obtaining any clearances in respect of third party copyright works, trade marks, designs or other intellectual property if this has been expressly agreed in writing before the shoot. In all other cases the Client shall be responsible for obtaining such clearances and will indemnify the Photographer against all expenses, damages, claims and legal costs arising out of any failure to obtain such clearances.
3) PAYMENT
Payment by the Client is expected for the studio bookings within 30 days of the issue of the relevant invoice. If the invoice is not paid in full within 30 days. Meadows Farm reserves the right to charge interest at the rate prescribed by the Late Payment of Commercial Debts (Interest) Act 1998 from the date payment was due until the date payment is made.
4) DEPOSIT
Meadows Farm Studios reserve the right to charge a refundable deposit on either the total value of equipment hired, or part thereof. Deposits will be required for new clients, thereafter the first hire they may wish to be pace don an a 30 day account.
5) DAMAGES
Any loss, damage or need for reparation incurred to the fittings and decoration of the studio itself or such damage to any equipment owned or hired in are all fully liable to the hirer and Meadows Farm Studios reserves the right to charge in full for compensate for any such occurrence.
6) CANCELLATION & POSTPONEMENT
If a confirmed shoot is cancelled or postponed Meadows Farm Studios reserves the right to charge a cancellation fee at the following rates together with all incurred expenses: On shoots of two days duration or less, cancellation within 2 days notice = 100% of fees + expenses. Between 3 & 6 days notice = 75% fees + expenses. 7 days notice and over = 50% fees + expenses. On shoots in excess of 2 days duration, cancellation within the number of shoot days or less =100% of fees + expenses, within twice the number of shoot days = 75% fees + expenses, in excess of twice the number of shoot days 25% fees + expenses. ‘Fee’ means Meadows Farms fees as they appear on the estimate. ‘Days’ mean working days. ‘Shoot Duration’ includes all shoot. ‘The Shoot’ is defined as the number of confirmed days whether the job is undertaken as a whole or in separate parts. ‘Expenses’ include any and all costs incurred by the Meadows Farm Studios pursuant to the Client’s brief.
7) THIRD PARTY TERMS
Bookings of third party suppliers, including models, are subject to such terms and conditions as these parties may impose and are available on request. Model fees estimated cover modelling time only and not usage unless otherwise stated on the estimate. Items created specifically for the shoot shall remain the property of the originator unless agreed otherwise.
8) APPLICABLE LAW
This agreement shall be governed by the laws of England & Wales and subject to the exclusive jurisdiction of the English Courts.
10) VARIATION.
These Terms and Conditions shall not be varied except by agreement in writing signed by both parties.
11) ENTIRE AGREEMENT
This agreement constitutes the entire agreement and understanding of the parties and supersedes all prior oral or written agreements, understandings or arrangements relating to the subject matter of this agreement. Neither party shall be entitled to rely on any agreement, understanding or arrangements not expressly set forth in this agreement save for any representation made fraudulently.
12) PERSONAL INFORMATION
How we protect information We take every precaution to protect your information. To this end all personal information used by us is only for the duration of the payment procedure. We cannot guarantee the security of data you disclose online and you accept that the Internet is not completely secure and agree that we shall not liable for unauthorized use, distribution or destruction of your personal information. Personal Information The details which you provide about yourself and any information which identifies you (such as your name, address, email address) ("personal information") will be collected by us when you register to use the site, when you submit such information directly by filling in an online form, and when you browse, where cookies may be used. Use of Personal and financial Information Your information will be held on our system and used only for setting up and managing your account for the duration of the payment process only. We do not keep your financial information on any of our computers or servers once the payment procedure has completed.
13) GOVERNING LAW
This privacy policy forms part of our Website Terms. Any dispute or claim arising out of this policy and the use of your personal information will be governed by English law and the courts of England and Wales have exclusive jurisdiction to resolve any such dispute or claim.
14) TERMINATION OF HIRE:
Meadows Farm Studios may terminate the Contract for Hire in the event that:
a. The Customer is in default in payment of Hire Charges, or
b. The Customer commits a material breach of their obligations herein, or
c. The Customer enters into liquidation, administration, receivership or any arrangement with its creditors.
On termination of the Contract, the Customer agrees to return the Equipment to Meadows Farm Studios within one working day. In the event of their failure to so do, the Customer authorises Meadows Farm Studios to enter any premises where Meadows Farm Studios reasonably considers the Equipment to be located for the purposes of recovery and removal of the Equipment.
Any termination of the Contract shall not affect the rights or liabilities of either Meadows Farm Studios or the Customer.
15) USAGE OF EQUIPMENT:
The Customer shall ensure that the Equipment is installed and operated by competent persons in accordance with prevalent regulations, especially those in respect of Health & Safety, Electrical Safety and Lifting Operations. The Customer shall install and use the Equipment in a weatherproofed, indoor environment, except where the order acknowledgement specifically provides for outdoor usage.
The Customer shall be responsible for all costs incurred by Meadows Farm Studios to rectify damage or deterioration of the Equipment in consequence of improper use.
16) FORCE MAJEURE:
While Meadows Farm Studios undertakes to use its best endeavours to implement all obligations under the Contract in a timely and efficient manner, it cannot accept any responsibility for any failure or delay for whatsoever reason caused by circumstances beyond its control.




Richard Pinches Photography.
Meadows Farm, Marlow Road, Henley-On-Thames, Oxon RG9 3AA
Tel:01491 577789

Studio Pricing - All inclusive packages - no hassle - no extras

Studio prices Studio A Studio B Studio C
  Lifestyle White Cove Green screen
   
  STUDIO ONLY
Half day - studio only £250 £250 NA
Full day - studio only £400 £400 NA
   
  ALL INCLUSIVE PACKAGES
Half day - studio with lights £320 £320 £420
Full day - studio with lights £500 £500 £600
       
Half day - with lights & assistant £400 £400 £500
Full day - with lights & assistant £650 £650 £750

Non-account customers are required to settle full payment before commencement of the booking.

All inclusive lighting packages are for continuous lighting only with the exception of those with an asterisk.

Flash equipment is charged separately.

Standard operating hours are 8:30 am - 6 pm.
Overtime is 150% pro rata hour.

Studio A can be hired in conjunction with Studio B for a reduced fee of £100 per day.

Prices are all exclusive of VAT.




The small print

Half days are booked either as am or pm, typically starting or terminating around 1 pm in order to facilitate other half day bookings.
Overtime is 150% pro rata hour  between 6 pm and midnight. After midnight POA.
Weekends charged at 150% of day rate.
Hire rate includes electricity, Wi-Fi, tea & coffee and parking for your whole team.
Deposits are required for equipment hire and first time DRY HIRE bookings.
Full payment is required at time of confirming booking for ALL INCLUSIVE PACKAGES.